Address:
Rainbow Municipal Water District
3707 Old Highway 395
Fallbrook, CA 92028
Phone:
760-728-1178

Enterprise System Catalog:

Vendor and product:
Hexagon, Enterprise Asset Management
System purpose:

For tracking Assets, Work Orders, Booking Time and Purchase Orders

Categories/types of data:

Maintenance data, time booked, items purchased

Dept./primary custodian:
Information Technology
Frequency of collection:
Every day
Frequency of update:
As needed
Vendor and product:
Infor, Infor Public Sector
System purpose:

Finance and utility billing

Categories/types of data:

Financial data and utility billing data

Dept./primary custodian:
Information Technology
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Nobel Systems, GeoViewer
System purpose:

Mapping and GIS

Categories/types of data:

GIS Data

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Office 365
System purpose:

Email, Spreadsheet, Word Processing, Presentations, Cloud Storage

Categories/types of data:

Emails, Documents, Spreadsheets, Photos

Dept./primary custodian:
Information Technology
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)
Vendor and product:
NeoGov, NeoGov
System purpose:

HR Software to track job applicants, performance of current employees, and other HR functions

Categories/types of data:

Applicant information, employee personnel records, performance management records

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Infor, CloudSuite Financials
System purpose:

Invoicing customers, vendors, etc

Categories/types of data:

Vendor Information, Financial Data, Bills, Invoices

Dept./primary custodian:
Finance
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Infor, Infor Document Management
System purpose:

This is a document management system that the District utilizes to store different types of documents and perform record retention.

Categories/types of data:

Board and Committee Meeting Minutes, Board Resolution, Board and Committee Agendas, Quotes, Purchase Orders ... etc.

Dept./primary custodian:
Information Technology
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ESRI, ArcGIS
System purpose:

This system stores the District's GIS data. The District utilizes this system to run spatial analysis and queries.

Categories/types of data:

GIS Data

Dept./primary custodian:
Information Technology
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Wrike, Wrike
System purpose:

This is a project management software that is used to track the status of projects and schedules.

Categories/types of data:

Project schedule, status and notes

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Planet Bids, Planet Bids
System purpose:

This software is used to make bids available to vendors so that they can bid on projects.

Categories/types of data:

Request for Proposals

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Azuga, Azuga Fleet
System purpose:

This software tracks our vehicles locations

Categories/types of data:

Vehicle Location, Location History, Diagnostics, Speed.

Dept./primary custodian:
Operations
Frequency of collection:
On demand (automated)
Frequency of update:
On demand (automated)